Online board meetings can be a useful tool for making effective decisions. If they’re not well run, they can lead boringness and low levels of engagement. To make your virtual meetings more lively, follow these simple tips to improve the overall quality of your meetings and boost your productivity.
Share the virtual platforms enhancing M&A communication agenda with participants prior to the meeting so that everyone is aware of what will be discussed. Consider asking your board members to watch in a quiet location without distractions. Request that participants use the “raise hand function” of your virtual meeting software when they want speak to avoid talking too much or losing the point.
Keep the discussion focused on the most important topics by establishing an agreed-upon maximum time for speaking on each item. This will allow everyone to take part and prevents discussions from drifting off topic or distracting others. Encourage your board members not to use their microphones while not talking to block out background noises like children, pets and coworkers.
Lastly, try to end the meeting in time, as it shows respect for the other board members’ time. It is also a good practice to send the minutes as soon after the meeting has ended. It is also beneficial to streamline the process of recording and disseminating minutes by using the built-in features of the software that manages your board such as inline task delegate.
This will ensure that everyone is on the same page regarding what transpired during the meeting and what has to be done between meetings.
