How to Conduct Effective Online Board Meetings

Online board meetings are a great option for nonprofit boards that are not able or not willing to meet in person due to geographic restrictions, travel costs or busy schedules. However, they can be difficult to conduct in a way that is efficient and makes sure everyone feels at ease and feels included. By following some basic best practices, you can make these virtual meetings more efficient and effective.

Make sure to communicate meeting materials clearly to board members in advance, so they can read and submit questions before the conference call. This will ensure that the meeting is more focused, move quicker and produce more insightful insights. Mentimeter is a powerful presentation tool that enables you to gather important information from the participants through interactive visuals. The material will appear in the meeting’s minutes, providing a permanent document that can be referred to many years later.

Encourage participants to use their camera features to allow them to see one another. This will keep everyone entertained. Also, establish guidelines that allow everyone to take part in the meeting equally, for example, the chair asking for a hand raise to detect the speaker or asking for people to make use of their mute buttons when not speaking. It’s also a good idea to limit meetings to 90 minutes and avoid scheduling them around meal times to ensure that participants do not eat in camera.

Establish specific discussion topics with time limits for each item. This will give directors a sense of urgency to get things done that are on the agenda. This will also boost productivity. In addition, focusing on specific topic areas will eliminate distractions that might otherwise occur during in-person meetings like chatting with other directors or checking email.

Deixe um comentário